7 Ways That Technology Can Streamline Your Business Operations
Ethan Sharpe

It’s easy to imagine how technology can enhance the way you do business. Just think of what you can do on your smartphone. You book a car to pick up your friend. While waiting, you order food and drinks. During the night, a work email comes in, but you’ve already set an automated message informing them you’re on holiday. All that, and you didn’t even have to leave your living room.

For businesses, you have to look deeper into the different business processes you have, and you’re bound to see something technology can improve. Whether it’s integrating platforms, consolidating information, or having a more efficient online platform, there’s something technology can help streamline.

Technology can impact any business. There’s even an HVAC software that facilitates various areas of heating, ventilation, and air conditioning business operations. Keep reading to discover the seven tangible ways technology can optimize your business operations.

1. Efficient Communication

You can have a small office or different sites across the state. It doesn’t even matter if your company has a remote working setup with team members scattered across the world. Technology has made communication, whether internal or external, a breeze. During the pandemic lockdowns, apps like Slack, Teams, and Zoom took center stage, affording teams across the globe ease of communicating and sharing data.

You can extend this ease of communication to your customers. Live chat features on your website or social channels can address basic queries and concerns. If potential customers find your business easy to deal with, you increase opportunities for sales. As such, not only will adopting tech-enabled communication tools improve your customer service, it can also boost your bottom line.

2. Centralized Email Platform

Email platforms remove the clutter scouring through different inboxes to find customer emails. These systems allow customers to send all concerns to one address, where it is then filtered and redirected to the appropriate departments. Additionally, this prevents urgent emails from being buried under messages with less pressing matters.

On top of that, an email service provider gives your business a more professional and trustworthy feel. People trust an address with @yourcompanyname.com more than a random Gmail account. Providers even allow you to segment your email list, making sending relevant content to the right people easier.

3. Work management and collaboration

Productivity apps and software have been a boon to work management. They make it easy to visualize tasks and workflow while allowing seamless collaboration. With these systems in place, everything can be easily assigned and monitored. You no longer need to wait for an email reply to see the status of a particular project.

Work management apps make teams more efficient by automating menial tasks, urging communication into action, and bringing standout ideas to life faster. When team members have a visual of what the plan is and what everyone’s role is, they can work with more clarity and vitality. And because of the visibility these tools provide, teams’ goals are aligned, making everyone more accountable.

4. HR and employee management

Technology can handle paid time off (PTO), benefits, training documents, and other human resource services too. This is particularly helpful for SMEs without a dedicated HR department. Employees can easily file leaves (and see how many they have left) and get an email notification if it’s approved. Managers can see which team members are out at a glance, making it easy to schedule meetings and plan the week.

Some programs integrate payroll management into the system as well. This can monitor productivity, track employee hours, and automate invoices. With apps handling admin duties, business owners can spend more time with their families while also making access to HR services easier for employees.

5. Customer relationship management (CRM)

What is Software Quality Assurance?

A CRM platform tracks all customer information. This includes all their interactions with your business (phone calls, emails, sales meetings, etc.). Usually, this data is stored in different devices and platforms—an email inbox, a phone, or even an employee’s head. Having a CRM helps you manage clients better, nurturing relationships with personalized service, and boosting the customer lifetime value.

In addition, if 24/7 customer support is what you desire, an effective self-serve portal is a good bet, particularly if resources are limited. For example, such a system allows customers to request services and monitor job orders online. This removes long waits over the phone and increases customer satisfaction with your ease of doing business. Good customer experiences piled up over time results in more repeat business, referrals, and a healthier business overall.

6. Payment Processing

Certain client management systems offer payment processing. These can include the following:

-Automated invoicing
-Batch invoicing
-Invoice tracking

Specialized tools can even convert job details booked online into customer-friendly invoices and send automatic follow-ups for due payments. Of course, you can monitor all of these on a dashboard, making it easy to account for the business’s cash flow.

Inventory Management

Inventory management can be a laborious endeavor when done manually. In a farm operation, for example, you would need to count every packed crate, monitor scheduled deliveries on a particular day, and check order fulfillment. This doesn’t even include labeling units, scheduling, and monitoring labor hours. Like the systems mentioned above, everyone in the organization can easily view the status of these tasks on the system.

Final words

As you can see, technology has made it so if you can think it, there’s probably an app for it. In fact, you don’t even need an in-house IT to modernize operations. If you’re looking to streamline business processes, conduct an audit of those processes. This gives you an idea of which areas would impact your business the most.

Author's bio

After spending most of his career in the digital marketing field, Ethan Sharpe has transitioned to consulting with startups and small- and mid-sized enterprises. He likes to spend his free time surrounding himself with nature.