The ceaseless software upgrades in the IT industry urge software companies to provide their employees with frequent pieces of training to keep them updated with the latest technology upgrades. The orthodox training methods might not be adequate for the recurrent changing training requirements. This is where a learning management system becomes relevant as is capable of fulfilling these requirements.
An LMS is software, which is used by different organizations and industries to register, track, monitor, develop, and upload online training and development course materials. The various learners can access formal, informal, and collaborative learning content from an LMS and other related LMS software tools.
The advancing software industry’s focus has shifted to enterprise mobility strategy and Bring Your Own Device (BYOD) policy to promote digital learning among the geographically distributed workforce. The LMS market is growing rapidly and will continue increasing as more industries adopt LMS. The information technology industry is garnering the benefits of LMS as the rapidly changing technology system can be flawlessly managed with this tool.
So, it will be safe to say that LMS plays a crucial role for Software companies when it comes to training employees. Being in a constantly changing industry, IT and software companies require a robust learning system which can be found in the form of an LMS.
Along with being robust, LMS also provides IT companies with benefits like–
- Scalability – Using an LMS is more scalable than other learning or training systems. When the workforce is spread across different geographical locations, it can be challenging to train them unless there is LMS software to assist with the training. A scalable LMS can manage a small group of employees as well as a large workforce without much hassle as the software is usually hosted over a web platform (cloud-based LMS).
- Flexibility – Having a Learning Management System saves the employees from the rigorous schedules of in-person training and allows them the flexibility to learn at the time and place of their convenience. Especially in the fast-paced IT industry, it is essential for companies to provide flexibility to their employees. Thus, an LMS platform encourages employees to learn in an engaging and enjoyable environment.
- Performance Tracking – A cloud-based learning management system can work well for businesses in the IT industry as the LMS software has AI-enabled courses, learning mechanisms, and AI-supervised assessments. Apart from that, there are Sharable Content Object Reference Model (SCORM) compliant content authoring tools to create trackable content. Performance reports can be generated using trackable data and analyzed for crucial insights in the future.
- Hassle-Free Updates – Adding, deleting, or updating online training courses is trouble-free while using an LMS. Moreover, LMS allows managers and instructors to organize new training courses and launch them without any hassle. They can spend their time organizing and creating more courses rather than managing the courses’ distribution, access, and usage.
When choosing LMS software, software companies must look for key features like –
- Data tracking – With this feature, the software companies can easily track their employee’s journey via performance data, which helps them understand how the courses and employees are performing. This allows software firms to track and design learning programs effectively. In addition to this, with the capability to distinguish the employees’ weak points, companies can create additional programs to help them excel.
- Automatic alerts and notifications – To make trainers and managers aware of their learners’ course engagement and course completion, automatic alerts and notifications are an important LMS characteristic. Automatic notifications or auto-alerts can be sent to learners about their course time limit or notifying trainers about the course completion rate. So, LMS can help employees stay on track and keep companies updated about the employees’ growth and development.
- Centralized learning – An LMS is capable of storing videos, slide shows, and other online learning materials in a centralized place. Centralized learning and training materials enable employees and company supervisors to stay organized and consistent.
- Remote or mobile training – Employees are altering and remote working continues to be popular. In-person training can be inconvenient for companies with a widespread global presence. An LMS is suitable for remote learning to ensure all learners have access to the training materials and that companies can train their employees in spite of their geographical location.
- Smart scheduling – Way before the COVID-19 pandemic prevailed, it was not easy to schedule instructor-led training sessions. As LMS provides smart scheduling tools, companies can offer their employees several time schedules for their online training sessions. This suppleness benefits the employees as it ensures that they get access to vital training lessons whenever they can, instead of having to manage many tasks in the middle of training sessions to gain new skill sets and knowledge.
- Maximum security – Choosing an LMS system with data security protocols set up is necessary to make sure the company’s important information is reserved safely. Single-tenant LMS provide companies with security to train their employees with lowered jeopardy of data violation. Single tenancy, unlike a multi-tenant LMS, hosts only one company, and this company has a separate, independent database with sole access and greater control over the data, security, and storage.