15 Advantages of Using a Parking Management System at Work
Garima Khatri

For companies — tackling parking spaces can pose to be a logistical challenge. Unorganized parking spaces can cause unrest and waste the employees' time. Cramming too many cars in a limited space can also cause safety issues, and lead to heated arguments.

Here’s a bird's eye view of what can go wrong:Inefficient and chaotic parking

  • Unauthorized parking
  • Longer queues at entry and exit
  • Cars getting blocked in
  • Difficulty tracking car owners
  • But, with the advent of smart technology — managing parking spaces should be the least of your concern. In this article, we aim to showcase how you can manage your parking spaces better.

    Install a parking booking system

    Think about it: How much easier would life be if you had a software-based system that streamlined the entire parking process? Installing a parking booking system does just that!

    Utilizing automated and contactless technology, the system would assign each employee to a designated parking spot. This would allow the company to organize, manage, and control all the parking activities.

    With such a system, you can set and enforce parking rules, issue car registrations, and allocate specific spots to specific vehicles.

    Not only this — you can keep an eye on which cars are in the parking lot, and when those cars left and came back.

    Per Global Market Insights “Parking Management Market size crossed USD 3 billion in 2020 and is projected to expand at around 12% CAGR from 2021 to 2027.” It’s clear, this technology is here to stay, and many will benefit from it.Below we discuss the top 11 advantages of using a parking management system at work:

    1. Huge time savings

    As a parking management system is automated, it blots out the necessity for long queues and manual registration processes.

    This saves a great deal of time for both workers looking for a parking spot and for staff who would otherwise need to manage the lot manually. It allows for quicker entry and exit for all cars too. Other ways it saves time are via contactless payments, automatic reminders for expiring passes, and space-occupancy sensors.

    2. Enhanced safety

    When employees try to find parking spots manually, it can be very dangerous in places where a sea of cars are trying to cram into a limited area.

    Utilizing parking automation technology can assist the situation by enabling the system to spot congestion and automatically assign designated parking spots. This would wipe out the chances of road accidents and car scratches. Examples of enhanced safety include real-time surveillance, detecting missing cars, and system notifications when unauthorized cars enter the parking facility. Both the employer and employees can rest easy knowing the parking space is fully safe.

    3. Close to no manual intervention

    Once the parking management system is in place, the need for manual intervention is close to zero.

    The process is automated and the system can even detect possible security threats, freeing up the staff and allowing them to focus on other tasks at hand. In fact, the system allows for decongestion and allows for smooth traffic patterns inside the lot. That way, your staff can focus on more pertinent things that call for human intervention.

    4. Frequent visitors? No sweat!

    With a parking management system, you can issue and manage passes for frequent visitors, if needed.

    All you need to do is provide them with a unique code, which they can use to get admission to the building. And the best part about this is that you can lay down rules for the system. For example, you can restrict the number of times the visitor can access the lot per day or a month. This makes the process all the more secure.

    5. Prevent theft and vandalism

    The system can deliver automatic alerts and warnings in case of any suspicious activities or theft.

    This helps to keep the cars and other assets safe from any kind of vandalism. The system can also record license plate numbers and offer other tracking information that can be used to investigate further and solve the issue.

    Moreover, companies can even add custom messages that warn potential thieves and vandals of the consequences.

    6. Cost saving

    Perhaps the most obvious benefit of implementing a parking management system is the money it saves.

    The automated system cuts down on security headcount and makes it easier to manage the parking facility overall. It also helps you keep track of the cars coming in, which prevents any kind of illegal parking or misplacement of cars. The system also minimizes paperwork, further cutting costs.

    7. Ease of installation

    A parking management system is relatively easy to install. The process is hassle-free and once the system is set up, it can start managing the lot right away. The entire installation process is quick and simple, with no disruption to the parking facility. In fact, most systems come with pre-built applications which can link directly to the existing infrastructure.

    8. Effortless reporting and analytics

    A parking management system comes with data- and analytics-driven features that can immensely help to track and manage the facility.

    This includes things like statistical data on the spaces, average time spent in the parking lot, and the number of cars entering and leaving the lot in a day. So, be it auditing or analysis, the system helps with it all. You can generate reports on -demand as well as get real-time updates for any system changes.

    9. Ability to scale

    If your company is growing and you want to scale up the parking facility, the automated system can adapt and work efficiently.

    All you need to do is plug and play the system, which can be done remotely. And that’s not all – you can also configure the software to fit your company’s specific needs. This makes the system even more powerful and helps you scale your parking facility powerfully and cost-effectively.

    10. Increased flexibility

    Utilizing a parking management system offers great flexibility to the users.

    It allows you to adjust the system as per your requirements and preferences, such as adding or removing spaces, or changing parking rules and policies. You can adjust rates, establish time limits and reservations, and many other things.

    11. Bespoke payment option

    A parking management system can also assist with payment options.

    This includes offering contactless payments, and making it easier to pay (e.g. enabling users to pay via cards, mobile wallets, etc). This type of convenience is invaluable, as it makes the process much easier and faster for everyone involved.

    12. Integration potential

    The system opens up the potential to integrate with a range of applications and systems.

    This allows for further customization and a greater range of features and functionalities. Examples of such features include integration with your hotel, community, or supermarket’s application, to ease the process of collecting and processing payments.

    13. Ultimate convenience

    Whether it's entering or exiting the parking lot — the system offers convenience at its best.

    It helps make the whole process faster and easier for all users, both employees and visitors. This includes things like quick ticketing and payment options, as well as automated reminders, notifications, and access to real-time data.

    14. Get ahead of the curve

    Finally, a parking management system helps companies stay ahead of the curve when it comes to technology.

    These systems are always at the forefront of the industry, constantly evolving and offering the latest features and functionalities. This helps businesses stay at the top of their game and offer customers the best experience possible.

    15. Fleet’s equipment management

    What’s more - your fleet’s equipment management solution can be integrated with your parking management system. This will let you efficiently manage and monitor your fleet’s parking habits and activities. Overall, the system can take the worry off your business — just by managing and maintaining all your parking needs in one place. For example, it can track the real-time location of each vehicle, store and analyze fleet data, as well as facilitate keyless access.

    Get started with parking automation today!

    Parking automation can be a great way to improve the security and efficiency of your parking lot. It is packed with numerous benefits — such as enhanced safety, cost savings, integration potential, and ultimate convenience.

    All of these can be achieved without any manual intervention, making the process all the more simple.

    So, if you want to take your parking lot to the next level — then investing in parking automation is the way to go. Ramp up your parking lot’s security and efficiency and get ahead of the curve. And with that, you’ll be ready to reap the rewards of a modern, secure, and efficient parking system.